1350. Hon Alison Xamon to the minister representing the Minister for Mines and Petroleum:
I refer to records management and archiving, and I ask:
(a) for each of the last five financial years finishing 2016–17, for each Government agency within the Minister’s portfolio, could the Minister please provide the cost of records archiving services including:
(i) collection;
(ii) storage;
(iii) retrieval; and
(iv) destruction;
(b) for each of the last five financial years, finishing 2016–17, for each Government agency within the Minister’s portfolio, could the Minister please provide the cost of records management consultancy services provided by:
(i) the State Records Office; and
(ii) private consultants and/or consultancy businesses; and
(c) for each Government agency reporting to the Minister, could the Minister please explain the process by which records held offsite by third-party private companies can be searched and accessed by:
(i) members of the agency;
(ii) members of other Government agencies;
(iii) members of academia; and
(iv) members of the public?
Hon Alannah MacTiernan replied:
Department of Mines, Industry Regulation and Safety:
(a)–(b) [See tabled paper no 1644. - Hon Alison Xamon — QON No. 1350 — Costs of archiving services and records management consultancy for the past five financial years]
(c)
(i) At the Department of Mines, Industry Regulation and Safety, all commercial offsite stored records are accessed/searched through the Corporate Information Management and Resources Safety divisional areas. There is no direct access to departmental records held in commercial offsite storage facilities.
(ii) Other Government agencies would contact the Corporate Information Management team directly or via other functional areas of the Department of Mines, Industry Regulation and Safety.
(iii) Access to departmental records is via Freedom of Information applications and other information release pathways.
(iv) Via Freedom of Information and other information release pathways.
Mineral Research Institute WA:
(a) (i)–(iv) Nil.
(b) (i)–(ii) Not applicable.
(c) (i)–(iv) Not applicable.