1346. Hon Alison Xamon to the minister representing the Minister for Planning:
I refer to records management and archiving, and I ask:
(a) for each of the last five financial years finishing 2016–17, for each Government agency within the Minister’s portfolio, could the Minister please provide the cost of records archiving services including:
(i) collection;
(ii) storage;
(iii) retrieval; and
(iv) destruction;
(b) for each of the last five financial years, finishing 2016–17, for each Government agency within the Minister’s portfolio, could the Minister please provide the cost of records management consultancy services provided by:
(i) the State Records Office; and
(ii) private consultants and/or consultancy businesses; and
(c) for each Government agency reporting to the Minister, could the Minister please explain the process by which records held offsite by third-party private companies can be searched and accessed by:
(i) members of the agency;
(ii) members of other Government agencies;
(iii) members of academia; and
(iv) members of the public?
Hon Stephen Dawson replied:
Former Department of Planning:
(a) (i)–(iv) 2012–13: $86,320
2013–14: $115,928
2014–15: $125,119
2015–16: $108,262
2016–17: $71,947
(b) (i) 2012–13: Nil.
2013–14: $161
2014–15: $233
2015–16: Nil.
2016–17: $78
(ii) 2012–13 to 2016–17: Nil.
Metropolitan Redevelopment Authority
(a) (i)–(iv) 2012–13: $20,113
2013–14: $21,318
2014–15: $17,049
2015–16: $15,210
2016–17: $12,676
(b) (i) Nil.
(ii) 2012–13: $59,931
2013–14: Nil.
2014–15: $96,079
2015–16: $9,331
2016–17: $103,900
(c)
Department of Planning, Lands and Heritage
(i) A record may be requested by a Department of Planning, Lands and Heritage (DPLH) officer either through the DPLH records management system or by internal email to the DPLH records team.
(ii) A record may be requested by another government agency via email or post.
(iii)–(iv)A record may be requested by academia or members of the public by email or post, or via Freedom of Information (FOI) application.
Metropolitan Redevelopment Authority
(i) The Metropolitan Redevelopment Authority (MRA) team would access the required information via the secure online portal.
(ii) Via formal request to the appropriate officer who will assess the request and where deemed suitable, will coordinate the retrieval of the record via the Records team.
(iii)–(iv) Via formal request to the appropriate officer. If the record is public knowledge, then the retrieval of the record will be organised via the Records team. If the record is not public knowledge, then a formal FOI application is required to be lodged to determine the retrieval and level of release.