1373. Hon Alison Xamon to the Minister for Environment:
I refer to records management and archiving, and I ask:
(a) for each of the last five financial years finishing 2016–17, for each Government agency within the Minister’s portfolio, could the Minister please provide the cost of records archiving services including:
(i) collection;
(ii) storage;
(iii) retrieval; and
(iv) destruction;
(b) for each of the last five financial years, finishing 2016–17, for each Government agency within the Minister’s portfolio, could the Minister please provide the cost of records management consultancy services provided by:
(i) the State Records Office; and
(ii) private consultants and/or consultancy businesses; and
(c) for each Government agency reporting to the Minister, could the Minister please explain the process by which records held offsite by third-party private companies can be searched and accessed by:
(i) members of the agency;
(ii) members of other Government agencies;
(iii) members of academia; and
(iv) members of the public?
Hon Stephen Dawson replied:
For the former Disability Services Commission and the Department of Communities – Disability Services
Please refer to Legislative Council Question on Notice 1342.
For the former Department of Parks and Wildlife
(a) (i)–(iv)
|
Financial Year |
2012–2013 |
2013–2014 |
2014–2015 |
2015–2016 |
2016–2017 |
|
Cost |
$9,107.16 |
$5,439.40 |
$11,431.25 |
$10,445.98 |
$8,398.61 |
(b) (i) Nil
(ii)
| Financial Year | 2012–2013 | 2013–2014 | 2014–2015 | 2015–2016 | 2016–2017 |
|
Cost |
NIL |
$ 42,475 |
$ 38,513 |
$900 |
$ 57,818 |
(c) (i) Via request to the department’s Office for Information Management or by undertaking a search of the department’s recordkeeping system themselves.
(ii) Via written request to the department.
(iii)–(iv) Via written request to the department or by freedom of information request.
Botanic Gardens and Parks Authority
(a) (i)–(iv) Not applicable.
(b) (i) Nil.
(ii)
|
Financial Year |
2012–2013 |
2013–2014 |
2014–2015 |
2015–2016 |
2016–2017 |
|
Cost |
NIL |
$ 880 |
NIL | NIL | NIL |
(c) (i)–(iv) Not applicable.
Zoological Parks Authority
(a) (i)–(iv)
|
Financial Year |
2012–2013* |
2013–2014* |
2014– 2015** |
2015–2016 |
2016–2017 |
|
Cost |
$1,635.84 |
$5,281.91 |
$3,641.02 |
* ZPA records prior to January 2015 are paper based records held at offsite storage. Retrieval of records and extraction of the numerous separate monthly invoices from the various files to calculate the various costs requested would be resource and time intensive.
**Figures for this financial year are for the period Jan–June 2015 only.
(b) (i)–(ii) Nil.
(c) (i)–(iv) Via written request to the department or by freedom of information request.
Office of the Environmental Protection Authority
2012–2013
(a) (i)–(iv) Nil.
(b) (i)–(ii) Nil.
Department of Environment and Conservation (Environment Regulation)
2012–2013
(a) (i)–(iii) $338.70 excluding GST (costs not split between the three services in the invoices)
(iv) $975.29 excluding GST
(b) (i)–(ii) Nil.
Office of the Environmental Protection Authority
2013–2014
(a) (i) $458.06 excluding GST
(ii) $253.39 excluding GST
(iii) $229.04 excluding GST
(iv) Nil.
(b) (i) Nil.
(ii) $12 600 excluding GST
Department of Environment Regulation
2013–2014
(a) (i)–(iii) $4 392.93 excluding GST (costs not split between the three services in the invoices)
(iv) $329.09 excluding GST
(b) (i)–(ii) Nil.
Office of the Environmental Protection Authority
2014–2015
(a) (i) $1 177.03 excluding GST
(ii) $1 229.12 excluding GST
(iii) $145.63 excluding GST
(iv) Nil.
(b) (i) Nil
(ii) $267.30 excluding GST
Department of Environment Regulation
2014–2015
(a) (i)–(iii) $11 986.30 excluding GST (costs not split between the three services in the invoices)
(iv) $1 063.87 excluding GST
(b) (i)–(ii) Nil.
Office of the Environmental Protection Authority
2015–2016
(a) (i) $930.08 excluding GST
(ii) $1 081.99 excluding GST
(iii) $372.33 excluding GST
(iv) Nil.
(b) (i)–(ii) Nil
Department of Environment Regulation
2015–2016
(a) (i)–(iii) $11 543.88 excluding GST (costs not split between the three services in the invoices)
(iv) $492.16 excluding GST
(b) (i)–(ii) Nil.
Office of the Environmental Protection Authority
2016–2017
$930.08 excluding GST
Nil.
(a) (i) $839.61 excluding GST
(ii) $1 651.55 excluding GST
(iii) $620.05 excluding GST
(iv) Nil.
(b) (i)–(ii) Nil
Department of Environment Regulation
2016–2017
(a) (i)–(iii) $14 263.56 excluding GST (costs not split between the three services in the invoices)
(iv) $588.80 excluding GST
(b) (i)–(ii) Nil.
(c) (i)–(ii) All offsite electronic and physical records are tracked using the Department of Water and Environmental Regulation’s Records Management System. Upon request by members of the agency or other Government Departments, the relevant records are retrieved and copies provided to the requestor.
(iii)–(iv) Information is provided through a Freedom of Information request in accordance with the Freedom of Information Act 1992.