1349. Hon Alison Xamon to the minister representing the Minister for Commerce and Industrial Relations:
I refer to records management and archiving, and I ask:
(a) for each of the last five financial years finishing 2016–17, for each Government agency within the Minister’s portfolio, could the Minister please provide the cost of records archiving services including:
(i) collection;
(ii) storage;
(iii) retrieval; and
(iv) destruction;
(b) for each of the last five financial years, finishing 2016–17, for each Government agency within the Minister’s portfolio, could the Minister please provide the cost of records management consultancy services provided by:
(i) the State Records Office; and
(ii) private consultants and/or consultancy businesses; and
(c) for each Government agency reporting to the Minister, could the Minister please explain the process by which records held offsite by third-party private companies can be searched and accessed by:
(i) members of the agency;
(ii) members of other Government agencies;
(iii) members of academia; and
(iv) members of the public?
Hon Alannah MacTiernan replied:
WA Industrial Relations Commission:
(a)–(b) [See tabled paper no 1643 - Hon Alison Xamon — QON No. 1349 — Costs of archiving services and records management consultancy for the past five financial years.]
(c) (i) Members of the agency can search for records using the Department’s Electronic Document Records Management System (EDRMS). Those records held off-site by third party private companies can be recalled via the Department’s Records staff, using the third-party company’s online portal.
(ii) The Department’s records database is not available to other government agencies or to the public. However information can be requested by members of other Government agencies or the public and the Department’s Records staff can recall (if appropriate) those off-site records held by a third-party private company.
(iii) As above.
(iv) As above.
WorkCover WA:
(a)
|
2012 – 2013 |
2013–2014 |
2014–2015 |
2015–2016 |
2016–2017 |
||
|
(i) |
Collection: |
$3 212 |
$3 749 |
$1 818 |
$2 025 |
$1 542 |
|
(ii) |
Storage |
$28 867 |
$34 557 |
$29 192 |
$26 203 |
$20 910 |
|
(iii) |
Retrieval |
$6 329 |
$3 698 |
$2 799 |
$2 932 |
$8 580 |
|
(iv)
|
Destruction |
NIL |
$145 |
$12 |
$19 |
$44 |
(b) (i) Nil.
(ii)
|
2012 – 2013 |
2013–2014 |
2014–2015 |
2015–2016 |
2016–2017 |
|
Nil |
$60 600 |
$27 338 |
Nil |
Nil |
(c) (i)
(ii) Application via Freedom of Information Request or Summons/Subpoena.
(iii) Application via Freedom of Information Request or Summons/Subpoena.
(iv) Application via Freedom of Information Request or Summons/Subpoena.
Construction Industry Long Service Leave Payments Board (MyLeave):
(a)
|
2012 – 2013 |
2013–2014 |
2014–2015 |
2015–2016 |
2016–2017 |
|
|
(i)–(iv) |
$16 182 |
$21 107 |
$16 699 |
$23 360 |
$19 134 |
(b) (i) Nil.
(ii)
|
2012 – 2013 |
2013–2014 |
2014–2015 |
2015–2016 |
2016–2017 |
|
$6 210 |
$1 793 |
$4 389 |
Nil |
Nil |
(c) (i) Agency accesses records via an online portal. Records stored with contractors barcode and agency box number.
(ii)–(iv) Other party access via formal request to agency.