1365. Hon Alison Xamon to the parliamentary secretary representing the Minister for Mental Health:
I refer to records management and archiving, and I ask:
(a) for each of the last five financial years finishing 2016–17, for each Government agency within the Minister’s portfolio, could the Minister please provide the cost of records archiving services including:
(i) collection;
(ii) storage;
(iii) retrieval; and
(iv) destruction;
(b) for each of the last five financial years, finishing 2016–17, for each Government agency within the Minister’s portfolio, could the Minister please provide the cost of records management consultancy services provided by:
(i) the State Records Office; and
(ii) private consultants and/or consultancy businesses; and
(c) for each Government agency reporting to the Minister, could the Minister please explain the process by which records held offsite by third-party private companies can be searched and accessed by:
(i) members of the agency;
(ii) members of other Government agencies;
(iii) members of academia; and
(iv) members of the public?
Hon Alanna Clohesy replied:
The Mental Health Commission advises:
(a) (i)–(iv) The cost of records archiving services is inclusive of collection, storage, retrieval and destruction:
Financial Years:
2012–13 – $7,733.66
2013–14 – $7,645.54
2014–15 – $9,122.28
2015–16 – $9,500.81
2016–17 – $14,283.81
(b) (i) Nil
(ii) Financial Years:
2012–13 – Nil
2013–14 – Nil
2014–15 – Nil
2015–16 – $46,629
2016–17 – Nil
(c) (i) Members of the agency search for offsite records using the agency’s Electronic Document and Records Management System and request records via the agency’s Records Services.
(ii) Members of other Government agencies must submit an information request or Freedom of Information application to the agency’s Freedom of Information officer.
(iii) Members of academia must submit an information request or Freedom of Information application to the agency’s Freedom of Information officer.
(iv) Members of the public must submit an information request or Freedom of Information application to the agency’s Freedom of Information officer.